Rethinking Institutional Repositories: Innovations in Management, Collections, and Inclusion

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  • Description
  • Table of Contents
  • About the author

Over the past two decades, institutional repositories (IRs) have become commonplace in academic libraries. Library workers have grown accustomed to making the case for why their institution needs an IR, but the more fundamental question of “how” remains: How should libraries use their IRs most effectively to benefit their institutions and communities?
Rethinking Institutional Repositories: Innovations in Management, Collections, and Inclusion aims to expand on existing scholarship around establishing a repository and increasing faculty submissions by highlighting a variety of approaches to administering IRs, increasing the variety of content, and broadening participation.
In three sections:

  • IR Management
  • IR Projects
  • IR for All 

Chapters explore examples and plans for your IR including migration; engaging remotely; gray literature; student scholarship; partnering with university presses; creating sustainable historical community partnerships; conducting a baseline diversity, equity, and inclusion assessment; automated accessibility audits; captioning; and promoting non-traditional works.

The ideas, scholarship, and examples in Rethinking Institutional Repositories can inspire and reinvigorate how you engage with the repositories at your institutions.

This title is also available as an open access publication at

Editor’s Introduction
Josh Cromwell

Section 1. IR Management
Chapter 1. Envisioning the Future of a Mature IR: A Midlife Assessment of ScholarWorks@UMassAmherst
Erin Jerome, Thea Atwood, Melanie Radik, and Rebecca Seifried
Chapter 2. Institutional Repository Migration: Opportunity for Change
Dana Laird, Mary Jo Orzech, Pam O’Sullivan, and Ken Wierzbowski
Chapter 3. Haste Makes Waste: Why Careful Planning of an IR Now Will Save Time and Trouble Later
Kaleena Rivera
Chapter 4. Consortia and Institutional Repositories: Challenges and Opportunities
Jeanne Pavy
Chapter 5. Engaging with the IR Remotely
Whitney R. Johnson-Freeman and Megan Scott
Chapter 6. Up to Code: Lessons Learned in Evaluating and Improving Legacy IRs
Frances Chang Andreu
Chapter 7. I Don’t Have the Time or Really Understand What This Is! Examining Faculty’s Motivation to Use (or not) Montclair State University’s Institutional Repository
Karen Ramsden and Darren Sweeper
Section 2. IR Projects
Chapter 8. Integrating the Institutional Repository into Archives and Records Management Practices: A Case Study of Digital Curation Strategies at the University of Toledo
Christine Rigda and Arjun Sabharwal
Chapter 9. Preserving Podcasts in Institutional Repositories
Valerie M. Collins and Erik A. Moore
Chapter 10. Gray Literature in the Institutional Repository: Partnership Between the University of Nebraska-Lincoln Libraries and Two Textile Societies
Sue Ann Gardner and Paul Royster
Chapter 11. Building an Institutional Repository with Student Scholarship
Scott D. Bacon
Chapter 12. Partnering with North American University Presses to Open and Preserve Humanities and Social Sciences Scholarship
Alicia Pucci and Annie Johnson
Chapter 13. Creating Sustainable Historical Community Partnerships through Institutional Repository Collections
Natalie Bishop and Holly Mabry
Chapter 14. From the Ground Up: Collaborative Efforts on the Development of a New IR and Growth of an Existing Archive
Christopher Deems and Matt Francis
Section 3. IR for All
Chapter 15. Conducting a Baseline Diversity, Equity, and Inclusion Assessment of Institutional Repository Content
Rebekah Kati
Chapter 16. What Are We Missing? Automated Accessibility Audits for Institutional Repositories
Dave Rodriguez and Bryan Brown
Chapter 17. Captions for All: Finding a Sustainable Captioning Workflow
Abigail Norris-Davidson and Michelle Emanuel
Chapter 18. Connecting Research to Policy and Practice: A Case Study of a White Paper Collection in an Institutional Repository
Angela Hackstadt
Chapter 19. Tackling Accessibility in the IR: A Case Study in Leveraging Remote Student Workers
Elyse Fox and Daina Dickman
Chapter 20. Amplifying Historically Marginalized Voices Through Open Pedagogy
Rachel Fleming and Carolyn Runyon
Chapter 21. Let’s Say Yes: Considerations and Impact of Using Institutional Repositories to Promote Non-Traditional Works
Heather Hankins and Chelsee Dickson
Chapter 22. Hook, Line, and Sinker – How to Build DEI in STEM-Focused Institutional Repositories by Putting Student Research First
Anne Marie Casey and Debra Rodensky
About the Authors

Josh C. Cromwell

Josh C. Cromwell is the scholarly communications manager at The University of Southern Mississippi. He has worked with Aquila, the university’s institutional repository, since its launch in January 2012 and has been the administrator of Aquila since July 2013. In addition to his responsibilities with the IR, he is a member of the University Libraries Copyright Taskforce and he oversees the Open Textbook Initiative, a joint venture of the Libraries and Provost’s Office to encourage the adoption of open educational resources on campus. He is also the lead organizer of the Southern Miss Institutional Repository Conference, which attracts IR managers, staff, and other librarians from across the country.